What is call routing
Call routing controls how incoming calls are distributed to you and your team members. Choose between ringing everyone at once or sequential ringing. Available routing methods:- Simultaneous - Ring everyone at once
- Cascade - Ring one after another
Routing methods
- Simultaneous Ring
- Cascade
Ring everyone at once
All team members ring simultaneously. First person to answer gets the call, others stop ringing automatically.Best for:- Small teams (2-5 people)
- Fast response needed
- Customer support
- Sales teams
- Call comes to your Allo number
- All assigned team members ring
- First to tap “Answer” gets the call
- Their phones stop ringing
- Desktop > Settings > Call routing
- Select “Silmutaneous Ringing”
- Choose who to include
- Select what happens if no one answers
- Save settings
Perfect for ensuring no call goes unanswered during business hours.
Combine with other features
Routing + IVR
Route based on menu selection: Press 1 (Sales) → Sales team (simultaneous)Press 2 (Support) → Support team (cascade)
Press 3 (Billing) → Billing person Setup:
- Create IVR menu
- Assign each option to team or person
- Configure routing per destination
Routing + Business Hours
Different routing by time: During hours:- Simultaneous to full team
- Cascade to on-call only
- Or voicemail
- Or AI Receptionist
- Configure business hours
- Set “during hours” routing
- Set “outside hours” routing
- Test both scenarios
Routing + Gatekeeper
Screen before routing:- Gatekeeper asks caller name
- You see info before answering
- If you decline → Routes to next person in sequence
- If no one accepts → Voicemail
- Filtering sales calls
- Screening unknowns
- Priority handling
For teams
Assign team members to numbers
Multiple numbers, different routing: Main line (555-0100):- Ring all sales reps simultaneously
- 9 AM - 6 PM
- Ring support team in cascade
- 8 AM - 8 PM
- Each rep has own number
- Personal business hours
Configure routing separately for each number.
Best practices
Optimize response time
Goals:- Answer within 3 rings (15 seconds)
- Maximum 30 seconds before voicemail
- No more than 2 handoffs
- Use simultaneous for small teams
- Keep cascade lists short (max 3 people)
- Set realistic ring durations
Test your setup
Before going live:- Call during business hours
- Call outside business hours
- Test with busy team members
- Verify voicemail fallback
- Check notifications work
- Review routing efficiency
- Update team member order
- Adjust ring times
- Optimize rules
Communicate with team
Everyone should know:- How routing works
- Their position in sequence
- Expected response time
- What to do if unavailable
Document routing rules and share with team.
Troubleshooting
Calls not routing to team
Calls not routing to team
Check:
- Team members are added to number
- Routing is enabled
- Team members have active Allo accounts
- They’re not all on Do Not Disturb
Cascade not working
Cascade not working
Verify:
If someone’s phone is off, it may not skip to next person. Ensure “skip if busy” is enabled.
- Team members are in correct order
- Ring duration is set
- Final destination is configured
- Each person has valid number
If someone’s phone is off, it may not skip to next person. Ensure “skip if busy” is enabled.
Only some team members ringing
Only some team members ringing
Check:
Have missing team members log out and back in.
- All team members are selected in routing settings
- They have notifications enabled
- Their app is up to date
- They’re logged in
Have missing team members log out and back in.
Calls skipping to voicemail too fast
Calls skipping to voicemail too fast
Adjust:
Minimum 20 seconds per person in cascade.
- Increase ring duration
- Add more team members to sequence
- Check business hours aren’t closing early
Minimum 20 seconds per person in cascade.
Team member not getting calls
Team member not getting calls
Verify their setup:
- Allo app is installed and logged in
- Notifications are enabled
- Not on Do Not Disturb
- Internet connection active
- They’re included in routing rules
